Apr 27, 2013
We appreciate you taking time to consider sponsoring SQLSaturday #215 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.
Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 400+ attendees at SQLSaturday #215.
Sponsorship ranges from $200 to $1500 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.
Sponsorship Benefits - $200 prepaid
Sponsorship Benefits - $500 prepaid
Gold Sponsorship Benefits - $500 prepaid
Sponsorship Benefits - $1000 prepaid
Sponsorship Benefits - $1500 prepaid
Want a bigger stake on what we provide to our great events?
We are happy to announce a variety of opportunity to help you sponsor the
event. All those that participate in
Event Cost Sponsorship will earn a Vendor Booth
Sponsorship Benefits – Value $500-1000
a breakfast sponsor will you will be responsible for food Examples: (Bagels,
Donuts, Fruit, Water, Coffee, Ice) to last in the afternoon/lunch time. With
SQL Saturday growing, you will be expecting 400+ attendees
Sponsorship Benefits - Value $500-1000 prepaid
a Lunch sponsor will you will be responsible for food: Examples: (Wraps, Pizza,
Sandwiches, Water, Soda, Ice) to last in the afternoon. With SQL Saturday
growing, you will be expecting 400+ attendees
a Speaker Shirt sponsor you will be responsible for providing a dry fit polo
for speakers. Please ensure to order
5-10 extra’s shirt sizes. The vendor will be responsible to ensure they get all
of the speakers shirt sizes.
a T-Shirt sponsor will you will be responsible for providing the design and
look for the SQL Saturday t-shirt. The
vendor will be responsible for paying the costs to a designer and will be
responsible for ordering extra t-shirts.
Saturday Speaker/Pre-Con Party Venue - $1000-1500 Value
a sponsor of the Pre-Party you will be responsible for covering the costs of
food and drinks to the speakers and volunteers for SQL Saturday.
Saturday Post Party Venue - $1000-1500 Value
a sponsor of the Post-Party you will be responsible for covering the costs of
food and drinks to the speakers, attendees and volunteers for SQL Saturday.
fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com
and fill out our sponsorship registration form. We’ll email you an invoice that
can be paid via credit card or check.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.