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  Aug 25, 2012

Sponsorship Plan

   

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #147. This Sponsorship plan has some information about our plans for the event and how your company will benefit from sponsoring at different levels.

Event Overview

SQLSaturday #147 will be a two-day conference focused on SQL Server technical sessions. In the first day, attendees may attend a full-day session for a registration fee. On the second day, attendees can come for free, but a small lunch will be provided for an optional fee. We will bring in volunteer speakers, and an area will be set up for our attendees to meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event.

The event will take place in CIn/UFPE, one of the top universities for Computer Science in Latin America.

We’re expecting 200+ local and international attendees at SQLSaturday #147.

How Much Does It Cost To Be a Sponsor?

We are offering two sponsorship levels:

Sponsorship

Amount

Limited to

Benefits

Gold

USD 1,000 and up

3 sponsors

·         Access to pre-registrants list with name, company and e-mail (registrants must opt to be included)

·         Brochure or small item in event folder

·         Display of highlighted logo in event banners, folder, notepad, site and t-shirt of speakers and volunteers

·         Sponsor table with 2 chairs provided in the hall of the event

Silver

USD 600 and up

5 sponsors

·         Brochure or small item in event folder

·         Display of logo in event banners, folder, notepad, site and t-shirt of speakers and volunteers

·         Sponsor table with 2 chairs provided in the hall of the event

One more option for sponsorship is available - the Swag Contributor. Swag contributors will be listed on the event's banner, folder, notepad and site. Swag contributors are expected to provide at least USD 400 worth in prizes for the raffle.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The lunch fee will be covered for 2 attendees per sponsor. Sponsor personnel must register normally through the event site.

The Raffle – Your Key to Success!

A big challenge in any event is capturing contact information for follow ups. Not all attendees will have business cards, and having them hand write their info often leads to significant loss. We provide attendees with a set of pre-printed raffle tickets (sample below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

 

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize, we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event, we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is, attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

The hall area will be open for sponsors only on saturday. We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and one 220v power plug (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday147@sqlsaturday.com if you have any questions.

 

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by the Professional Association for SQL Server (PASS) as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.